Techniques for finding near duplicate records

Solution 1:

If you're just doing small batches that are relatively well-formed, then the compare.linkage() or compare.dedup() functions in the RecordLinkage package should be a great starting point. But if you have big batches, then you might have to do some more tinkering.

I use the functions jarowinkler(), levenshteinSim(), and soundex() in RecordLinkage to write my own function that use my own weighting scheme (also, as it is, you can't use soundex() for big data sets with RecordLinkage).

If I have two lists of names that I want to match ("record link"), then I typically convert both to lower case and remove all punctuation. To take care of "Limited" versus "LTD" I typically create another vector of the first word from each list, which allows extra weighting on the first word. If I think that one list may contain acronyms (maybe ATT or IBM) then I'll acronym-ize the other list. For each list I end up with a data frame of strings that I would like to compare that I write as separate tables in a MySQL database.

So that I don't end up with too many candidates, I LEFT OUTER JOIN these two tables on something that has to match between the two lists (maybe that's the first three letters in each list or the first three letters and the first three letters in the acronym). Then I calculate match scores using the above functions.

You still have to do a lot of manual inspection, but you can sort on the score to quickly rule out non-matches.

Solution 2:

Maybe google refine could help. It looks maybe more fitted if you have lots of exceptions and you don't know them all yet.

Solution 3:

What you're doing is called record linkage, and it's been a huge field of research over many decades already. Luckily for you, there's a whole bunch of tools out there that are ready-made for this sort of thing. Basically, you can point them at your database, set up some cleaning and comparators (like Levenshtein or Jaro-Winkler or ...), and they'll go off and do the job for you.

These tools generally have features in place to solve the performance issues, so that even though Levenshtein is slow they can run fast because most record pairs never get compared at all.

The Wikipedia link above has links to a number of record linkage tools you can use. I've personally written one called Duke in Java, which I've used successfully for exactly this. If you want something big and expensive you can buy a Master Data Management tool.