How can I have different text in the footer on every page of a Word document?
Is there an easy way to add different text in footer on every page of a word document?
I bumped into the same issue myself. Here's the Yahoo Answers post on the subject. The selected answer from that post recommends maintaining a separate section for each page:
Each header and footer is "linked" for each section. So if you make each page a separate "section" (i.e., section break instead of a page break), then you can unlink the footers and place a different footer for each section.
This is the only way I know that will allow the different footer for each page.
That's a terrible hassle in my opinion, so I decided to waive having different footers on each page. Sadly I'm not aware of any alternative neat solution in Microsoft Word. This is definitely a feature request: Microsoft - please add a checkbox for "Different Footer on Every Page".
Is there an easy way …
An easy way? Apparently not; in 3½ years, nobody has found one.
One rather ugly approach is to use IF
fields. For example,
{ IF { PAGE } = 1 "Once upon a midnight dreary, while I pondered, weak and weary," { IF { PAGE } = 2 "Over many a quaint and curious volume of forgotten lore —" { IF { PAGE } = 3 "While I nodded, nearly napping, suddenly there came a tapping," "As of some one gently rapping, rapping at my chamber door." } } }
will display the first four lines of The Raven on pages 1-4. Here’s a (slightly hairy) procedure that will let you enter the above to play with it (and, of course, you can change the text).
- Edit the footer.
- Copy the following text:
IF PAGE = 1 "Once upon a midnight dreary, while I pondered, weak and weary," IF PAGE = 2 "Over many a quaint and curious volume of forgotten lore —" IF PAGE = 3 "While I nodded, nearly napping, suddenly there came a tapping," "As of some one gently rapping, rapping at my chamber door."
into the footer. - Select each of the words and phrases that appears in braces in the first code block (sequentially) and press Ctrl+F9. A possible order:
- Each occurrence of
PAGE
(one at a time). - From (the beginning of) the third
IF
through the very end (afterdoor."
). - From (the beginning of) the second
IF
through the very end. - From (the beginning of) the first
IF
through the very end.
{
and}
to the display. - Each occurrence of
- Right-click on the first
IF
and select “Toggle Field Codes”. - Close the footer.
Explanation
(In case any is needed)
Basically, this is Microsoft Word’s implementation of the IF
-THEN
-ELSE
construct
that is common in programming languages, as in
IF Todays’s date is 1 THEN Today is Monday ELSE IF Todays’s date is 2 THEN Today is Tuesday ELSE IF Todays’s date is 3 THEN Today is Wednesday ELSE Here comes the weekend! END IF
Microsoft Excel has an
IF(
Logical_test,
Value_if_true,
Value_if_false)
function that works similarly. Generally, they can all be nested.