Alternative, softer word for 'Employee'?

Solution 1:

"Colleague" is sometimes used here in the UK to mean "someone who works for the company", in a softer and more egalitarian sense than "employee".

It's mostly been put forward in this sense by entrepreneur and management guru Julian Richer. He's advised some of our major high street firms (Halifax, Asda, M&S) so these days it's pretty usual to hear a "colleague announcement" in the supermarket (it would formerly have been a "staff announcement").

• Thanks to Richer Sounds we now have holiday homes for colleagues...

• the stars of the show are the colleagues who work in-store.

John Timpson: why I rate Richer Sounds, The Telegraph, 12 Sep 2010

• News, views and photos from Asda colleagues around the country

Asda Green Room

• Dear colleague, At Marks & Spencer we are committed to doing the right thing, the right way, for our customers, colleagues, shareholders, suppliers, the environment and our local communities.

Message from the Chief Executive, Marks and Spencer, Code of Ethics and Behaviours September 2012

Solution 2:

The go to phrase in my company is team member.

The benefit of "team member" over "employee" is that it reinforces the idea that we work together, and are part of a greater whole, whereas "employee" reinforces the less important employer-employee relationship.

http://www.businessdictionary.com/definition/team-member.html

Solution 3:

Consider the role the person is playing in the document. Are they a reviewee (the person whose performance is being formally reveiwed), as opposed to a reviewer (the person who reviews and provides feedback)? Although most staff will ultimately experience both roles over a year, for the purposes of the policy, they are only playing one role at any one time.

If it's just unsolicited or sporadic feedback, provider of feedback and recipient of feedback might be the simplest answer. Afte the first mention, you can drop the 'of feedback'.

Employee probably feels cold because it emphasises the wrong thing - the employment relationship between the organisation and the worker, as opposed to the relationship between the person giving feedback and the person it's about.

Colleague may work, but can seem formal because it's used as a catch-all term so often. It means 'someone who works with you' and emphasises that you both work for the same company, it is probably fine for a form for feeding back on staff at a similar level, provided you can generally write "your colleague" rather than "the colleague" which undermines the collegiality. When used by very senior staff to refer to very junior staff it can feel condescending, however.

Peer means 'someone who is similar to you in status'. It is quite formal and in most cases in cases colleague would be fine as well. Typically peers are people who have a similar job title and one does not report to the other.

Member of staff or staff member is perfectly acceptable and is somewhat warmer than the other options but cumbersome to use, especially if you end up trying to use it in constructions like the other member of staff.

Solution 4:

Perhaps co-worker?

http://www.oxforddictionaries.com/definition/english/co-worker

A person with whom one works, typically someone in a similar role or at a similar level within an organization

Colleague (already suggested twice) sounds like a good option as well.