Importing numbered paragraph styles in Word

I have a problem with importing numbered paragraph into any template.

In Template2020 file I have created four styles called Number1, Number2, Number3, Number4 with special indentations set (Numbered paragraphs).

Now, I import them from the template. Unfortunately, the settings of my styles have been changed and I do not understand why. Here are the settings that are displayed in Organizer:

• Number1 style settings in Template

• Number1 style settings in actual document

I have tried to use copy button three times but it gives no result!

Do you have any ideas why it happens like this. Why during copying the styles that concern numbered paragraphs styles are changed by MSWORD?

You should create a multi-level list following the directions found on MVP Shauna Kelly's page: How to create Outline Numbering or Numbered Headings in Word.

Those instructions are for the latest Windows versions. Here is a parallel page for the MAC versions by John Korchok. If you are using Word 97-2003 look for the link on Shauna Kelly's page for those versions.

Essentially, you need to link each level in such a list to an existing paragraph style. You apply the numbering in a document by applying the styles.

You can do this directly by opening the normal template for editing, or using the Style Organizer to move the styles to that template. When using the Organizer, be sure to copy all of the related styles at the same time and copy them three times, overwriting existing styles. So you would want to be copying Number1, Number2, Number3, and Number4 at the same time and doing this three times.

Ouoting my page on the Organizer:

I have found it best when copying styles using the organizer to copy them three times if any of the styles is based on other styles or is followed by other styles. I'm not sure why this makes a difference, but I've found that clicking on that copy button three times means that these relationships continue in the destination template. I know that when I copy them only once, they do not and the styles are then followed by the Normal style.

Here is a screenshot from a new document after copying the styles using the Organizer.

Here is a temporary link to the document in which I added the numbering. It is very important to follow the procedures in Shauna Kelly's page when creating this.

1. Create unnumbered paragraph styles or use existing unnumbered paragraph styles.
2. Define new Multi-Level List.
3. Click on More Button
4. Give list a Name
5. Attach a separate paragraph style to each level

In setting up your indentation through the Define New Multi-Level List dialog you want to keep in mind how alignment of numbers work. Here is MVP Suzanne Barhill's page on Number Alignment.

Here are good YouTube videos on setting up numbering. They may help clarify the instructions. I think it may be worthwhile to first read the instructions and then watch all the videos.

• How to Create Multilevel Numbering (That Actually Works)
• Create and Format Microsoft Word Chapters, Sections, and Sub-Sections
• Hierarchical Outline Numbering for Microsoft Word Documents