Paperless(or less than before) office - What tools are you using? [closed]
The advantages of paper:
- It scales to the size of your desk.
- It is easy to read (doesn't flicker).
- It is easy to transport without requiring batteries/electricity to operate
So to make your office more paper-less you need to provide a better way:
- Multi monitor set up
- Good quality LCD
- Don't require people to move or provide abundance of display methods (think meetings).
Because electric documents are very easy to work on, gradually people will not bother printing stuff out because it has no advantage to them. Best way to make people do stuff is making the alternative (your choice) less hassle than what they are doing now.
This is not really answering the question as asked, but a long term observation. Over quite a few years (nearly as long as the dream of a paperless office) I've observed that the harder a company tries to create that mythical thing we call the paperless office the more likely that their use of paper increases. Every time someone creates an electronic alternative to paper I see the end users printing it out anyway.
e.g. Our network fax system dispatches received faxes as emails to the appropriate person. Every single one of those faxes is then printed out before being read. The users tell me they don't like reading them on the screen.
Far more successful than trying to aim for what I firmly believe to be an unattainable goal, is paper recycling. In other words, just accept that paper is part of the process and recycle as much of it as possible.