Referring twice to the same footnote in Word
How do you refer to the same footnote twice on Microsoft Office Word 2007 or 2010?
Solution 1:
You're able to reference footnotes multiple times in Microsoft Word by using cross-references. However, cross-references have a minor limitation – if you insert another footnote above the original one, the footnote number will update, automatically, immediately, but the cross-reference number will not. There are a few ways to update the cross-references in a document:
- Simply open the Print Preview window (and then close it).
- Select the cross-reference(s) that need to be updated (easy way: type Ctrl+A to select the entire document) and press F9.
- There are other ways, mostly using macros; see The CyberText Newsletter.
(These work for other types of cross-reference (e.g., page numbers or section numbers) too.)
To insert a footnote and then use a cross-reference:
- With Microsoft Word open, place the cursor where the original footnote needs to be placed
- Select the 'References' ribbon
- Select the 'Insert Footnote' button and enter the footnote information
- Place the cursor where the second footnote needs to be placed
- Select the 'References' ribbon
- Select 'Cross-reference'
- Under 'Reference type' select 'Footnote'
- Under 'Insert reference to' select 'Footnote number (formatted)'
- Under 'For which footnote' select the appropriate footnote you need to cross reference
- Click 'Insert'
- Click 'Close'
- Source: Word 2010 – Referring to the same footnote twice