What is your optimal configuration for a conference room/training room? [closed]

This is one of our room configurations, it could help you as an idea. We didn't do the install, but these were our specifications:

Projector in ceiling

(ability to handle multiple connections: VCR-DVD/Desktop/Laptop/Document-Camera. We've had good luck with Hitachi)

Presenter station

This is pretty close to what we have:

alt text http://www.exactfurniture.com/imgs/mm1200pic.jpg

Inside presenter station:

• 8-Port switch (one cable connects to desktop, another is just there in case someone brings their laptop and either can't connect to wireless or prefer a wired connection)
• Desktop computer with dual-monitor capable video card (one will go to monitor, the other to projector)
• DVD/VCR

On top of the presenter station:

• 17" LCD Monitor
• Document Camera (with VGA in for a possible Laptop connection). You would be suprised how many people still use those!
• Audio/Video Switcher (this was installed by the AV company we hired**)

The *desktop computer is setup to auto-login. It is not part of our domain, nor is able to touch any of our agency networks due to being in it's own VLAN. It is also 'frozen' with DeepFreeze, so any changes (good or bad) will be gone whenever the computer reboots. We have most applications and browser plugins presenters will need.

**The A/V company that did the install took care of pulling all the video/audio cables to the projector. If you have the time and expertise with multimedia equipment you could do this yourself.

... Now, if you had asked me about our videoconferencing room, I would need WAY more time to share how we did that monster.

If you want outside people bringing in their own equipment my best advice is to make sure the room is on its own "dirty" VLAN that only routes out to the internet. If required to access local LAN resources lock down VLAN ACLs to only allow access to the servers they need access to.

Every conference room needs:

• whiteboard with good markers, eraser and cleaning tools (you would not believe how may rooms are missing a simple washcloth)
• good lighting and good blinds
• projector
• screen that can cover the whiteboard or roll up (optional)
• computer with wireless keyboard and mouse
• phone with conference ability
• webcam (for virtual meetings)
• network outlets on the table with
  • Internet access
  • enough ports for everyone at the table to connect a laptop
  • restricted LAN access available
• power outlets on the table
• AV switch between the projector and PC to allow laptop hookup without unplugging the PC

If the room is beg enough add:

• podium with its own lcd screen keybaord and mouse connected to the PC
• microphone and amp

We use a domain desktop in a specially built cupboard (it was cheaper than the fancy tackle l0c0b0x has!!) from our local desk place. Domain PC means folk can just log in and run their ppt off their own desktop.

This is attached via a wallplate to the ceiling mount projector. Have someone else install this. It is a pain in the backside, and not over expensive to outsource to the experts. Wallplate lets us switch out for external users' laptops.

Network is via floorboxes, which all hit the same PoE switch. This can be patched to internal or "training" net depending on the room's use.

Final touches - a clock at the back (essential!) and cheap whiteboards on 2 walls (for smaller presentations looking "sideways").